Series S1394 - INDEX CARDS (SUBJECT-BASED)

Identity area

Reference code

AU WA S1394

Title

INDEX CARDS (SUBJECT-BASED)

Date(s)

  • 1898-05-01 - (Creation)
  • 1898-05-01 - 1947-12-31 (Accumulation)

Level of description

Series

Medium

Format

Cards

Status

Context area

Name of creator

AU WA A26 - PREMIER'S DEPARTMENT (1898-05-01 - 1983-03-30)

Administrative history

With the advent of responsible government in 1890, the Governor was superseded as the Chief Executive Officer of Western Australia by a Premier and Cabinet who were responsible to Parliament. The first Premier was the Hon. John (afterwards Sir John and later Baron) Forrest, who held the position until 1901. Premier Forrest's office was managed by Frederic D. North, a clerk from the Crown Lands Office who was appointed Secretary and Clerk to the Executive Council in February 1891. North may be regarded as the instigator of the Premier's Department since it was his submission to Forrest which led to the creation of the Department in May 1898.

At its inception, the Department consisted of North (who was styled "Under Secretary"), a shorthand clerk, a records clerk and a messenger. When the Department was first established in 1898 it was gazetted as a sub-department of the Treasury. In July 1901 it became a sub-department of the Attorney-General's Department. A year later it became a sub-department of the Colonial Secretary's Department.

In August 1903 the title of the Premier's "Department" was changed to Premier's "Office", and during the next few years the office was located within the Departments held in the portfolio of the Premiers of the day.

In 1907, the Premier's Secretariat was recognized as a separate entity and was allocated its own appropriation. For the next 34 years it functioned as an autonomous government Department.

In August 1941 it reverted to being a sub-department of the State Treasury. However, its status was restored in January 1948 and since then it has functioned as an independent Department. The changing status names and affiliations of the Department may be summarized as follows:


  • May 1898: Premier's Department - sub-department of the Colonial Treasury;


  • July 1901: Premier's Department - sub-department of the Attorney-General;


  • July 1902: Premier's Department - sub-department of the Colonial Secretary's Office;


  • August 1903: Premier's Department - located within various departments, mainly Treasury;


  • January 1907: Premier's Office - autonomous department;


  • August 1919: Premier's Department - autonomous department;


  • August 1941: Premier's Office - sub-department of State Treasury;


  • January 1948: Premier's Department - autonomous department.

On 1 September 1987 the Department was reorganized and its name changed to the Ministry of the Premier and the Cabinet.

The organisation is known now as the Department of the Premier and Cabinet.

Just as the name of the Department changed, so too did the title of Departmental Heads. The permanent Head of the Department was known variously as "Under Secretary, Premier's Department" (1898-1903); "Secretary to the Premier" (1903-1919); "Secretary, Premier's Department" (1919-1936); "Under Secretary, Premier's Department" (1936-1941); "Secretary, Premier's Office" (1941-1947); and "Under Secretary, Premier's Department" (1948-1987).

In 1917 the Premier's Department assumed responsibility for the office of the Agent-General in London. The Department subsequently administered other agencies including the Government Motor Car Service, Government Printer, Public Service Commission, Railway Advisory Board and the State Gardens Board (afterwards known as the National Parks Board). During the Second World War, when the National Security Act vested the Premier with wide powers, the Department was responsible for such matters as blackouts, hotel hours, race meetings and basic wages.

Later, the Department was to hold responsibility for Royal Commissions and other Commissions of Inquiry, for protocol and for the appointment of Justices of the Peace. As well as providing secretarial and administrative assistance to the Premier and the Executive Council, the Department acted as a liaison between the Government and the Governor and between the Legislature and the Judiciary.

Archival history

Content and structure area

Scope and content

This series consists of two consignments of index cards:

The first set of index cards (consignment 5114) covers the period 1898-1902. The index cards appear to have been prepared at a much later date however and are far from complete. The index cards are arranged alphabetically by subject and provides cross-references to Premier's Department files.

The second set of index cards (consignment 5058) covers the period 1908-1947. These cards cards are arranged alphabetically by subject (e.g. Advertising, Group Settlement, Premiers Dept, etc.) but also include cards for personal files raised. Details include document details and file number.

With both sets of cards, extant files are listed in Record Series 36.

Accruals

System of arrangement

Alphabetical

Conditions of access and use area

Conditions governing access

Open

Conditions governing access (legacy)

Open access

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Related units of description

Identifier

Category of relationship

Controlling

Description of relationship

Dates of relationship

1898-05-01 - 1947-12-31

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Description control area

Level of detail

Language(s)

Script(s)

Sources

Archivist's note

Series 1409 amalgamated into this series and description updated accordingly - DJH

Accession area

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